Effective Time and Stress Management
“If you want to make good use of your time, you’ve got to know what’s most important and then give it all you’ve got.”
Lee Iacocca
Overview
Many managers are feeling the time crunch and the just busy trap of being caught in the daily activities. They don’t have the time to work on what they are paid to do; thinking and planning strategically. This course tries to advise on how to get away from these traps to concentrate more on developing their own team and organization both efficiently and effectively. With proper time management, one can decrease the toxic effects of chronic stress.
Key Modules
Time Management
- Time Management facts and myths.
- How did traditional proverbs shape our concept of time?
- Time as a scarce resource.
- How do we look at time?
- Importance of time.
- “Time is Money” Activity
- The importance of managing time:
- To the employee
- To the manager
- To the organization as a whole.
- Components of time management.
- Time Management as a management process:
- Planning
- Organizing
- Leading
- Controlling
- Creating a culture of Time Value
- The 80/ 20 Rule of time management.
- Planning with SMART objectives.
- Urgent/ Important Matrix
- Effectiveness and Efficiency Quadrants
- Prioritizing- The Big Rocks and Stones
- Effective meetings management:
- Every meeting should get a PAT
- Meeting rules
- Office Organization:
- The 5 office styles
- The 5 S approach for a Quality Office.
- Delegation:
- Why managers don’t delegate enough?
- The levels of trust in your subordinates.
- What can be delegated?
- What should not be delegated?
- Avoid pseudo- delegation and be a leader.
- Manager’s Monkeys:
- Where do they come from?
- What to do about them?
- Using the telephone and voicemail effectively.
- Are you overworked or just busy?
- The part of sevens:
- The seven ideas to make time lasts longer.
- The seven ideas to make work less time consuming.
- Finding your prime time.
- Enforcing the use a daily planner collectively.
- The individual action plan
Stress Management:
- What is stress?
- The relation between time and stress.
- The 4 types of stress.
- Can stress be positive?
- Optimal stress levels.
- The fight or flight
- The stressors and stress carriers.
- Stages of Stress:
- Recognizing stress
- Resistance
- Exhaustion
- Signs of Stress:
- Physical
- Mental
- Behavioral
- Job- related
- Your reaction to stress
- Type A personalities
- Stress doesn’t kill by itself
- Health hazards of chronic stress:
- Short term effects
- Long term effects
- Coping with Stress
- Ineffective ways
- Effective techniques:
- Change Your Life Style
- Changing Your Thinking
- Change Your Behaviors
- Stress in the Workplace:
- The most stressful jobs Survey.
- Measure your stress on the Stress-o-meter
- How to decrease stress in the workplace?
Final Assessment
Participants are tested on knowledge, skills and abilities gained during the workshop. Results to be sent to client post-workshop in addition to a Facilitator observation and post-event feedback Report.
At the End Of The Program Participants Will Be Able To:
- List barriers to successful time management.
- Write SMART goals and explain their benefit.
- Demonstrate how to say "no."
- Delegate tasks and assignments.
- Know how to deals with monkeys and gorillas.
- Learn how to help their staff in their struggle against the clock.
- Recognize signs of stress in self and others.
- Know the effective and ineffective ways of dealing with stress.
- Develop an action plan for better use of time to decrease their stress levels.